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12 May, 2008
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School Policy
Website Policies (Draft Document)
Text last issued/revised: 8 October 2007
View/Print this Page as a Word Document [.doc file]
image: cvc logo
This is a draft document which is being reviewed online. Staff and Parents are welcome to make observations and suggest amendments for consideration.

There are two Guidance Documents issued by Cambridgeshire County Council which are being considered in the formulation of these policies (both .pdf files):
Guidance to Schools on the Use of Images (Childrens and Young People's Services)
Guidance to Educational Establishments on Child Protection and the Use of the Internet
(Cambridgeshire Education Child Protection Service)

 Privacy Statement
This policy covers the treatment of personal data that Comberton Village College may collect when you visit our website, e-mail us, or when you complete and submit an online form on our web site.
Automated Collection of Personal Information:
As with most other web sites, when you access these web pages, certain information will automatically be recorded by our hosting service on our behalf. This information may include your IP address, browser type, time and date of access, web pages viewed and information relating to the site you last visited. Such information is not routinely accessed by the school. The information recorded is automatically processed for general analysis of web site usage and preparation of non-specific statistical reports (which are only seen by authorised employees of the school and accessible only by those who have a legitimate need to know). Comberton Village College consider personal data from automated collection systems to be confidential and any information relating to individuals will not be published, distributed or passed to third parties. However, in the event of a breach of security, Comberton Village College reserve the right to make further enquiries and recorded information may be accessed to aid detection.
Collection of Personal Information:

When completing online forms, or sending e-mail via the site, you may be asked for personal information such as your name, e-mail and IP address in order for the school to fulfil a specific request for information or services. It is only when you supply this type of information that you can be personally identified.

Comberton Village College holds and processes personal data in accordance with all current legislation relating to data protection. Comberton Village College consider personal data to be confidential and any information relating to individuals will not be published, distributed or passed to third parties. The school will not use submitted data for any purpose other than the specific purpose for which it was supplied.
(See also the School Policy on Data Protection.)
This statement, and therefore the ways in which your data may be processed, may be changed from time to time. Any changes will be notified via this web page. If you have any queries relating to the schools privacy statement then please e-mail the CVC Website. If you feel dissatisfied with the response given then please contact the school management team using e-mail theoffice@comberton.cambs.sch.uk.
 Copyright Statement
All rights for original resources held on this website are reserved by Comberton Village College on behalf of the authors. All documents and graphics remain the “intellectual property” of their authors and/or designers. No part of the website may be reproduced or distributed in any form, other than for the private purposes of users or in accordance with the terms of the Copyright, Designs and Patents Act 1988, without the permission of the School.
The copyright of all contributions to this website remain with Comberton Village College, except where expressly indicated as belonging to others. Comberton Village College holds exclusive rights in respect of electronic publication and dissemination. No part of this website may be posted or in any way mirrored on any other part of the internet without permission from Comberton Village College. Subject to the above, permission is granted to download items for off-line reading and use subject to the following conditions:
grey bullet Print outs should not be sold for profit purposes.
grey bullet Permission is granted to download articles, store them electronically on disk, and make multiple copies for educational or personal purposes, subject to the following condition.
grey bullet No charge should be made for access to users with the educational establishment. Comberton Village College's name, or the name of an individual author, should remain attached to any copies. Please contact Comberton Village College, if necessary, for clarification of these terms or if you wish to use the material outside the permissions given above.
 Website Standards
Every effort is made to keep the Comberton Village College school website suitable for visitors of any age.

The website is registered with the Internet Content Rating Association (ICRA) scheme which is an international, non-profit organisation of internet leaders working to develop a safer internet. Eventually, all of the pages on the CVC website will be self-regulated within the scheme for the following categories:

grey bullet No nudity
grey bullet No sexual material
grey bullet No violence
grey bullet No potentially offensive language
grey bullet No potentially harmful activities
grey bullet No user-generated content
Labelled content can be identified by the ICRA logo located at the base of the qualifying pages. Click on the logo for individual page confirmation and further information.
Please contact us if you have any concerns about anything on the Comberton Village College website. Please give details of the web page and the item that causes you concern.
Every effort is also made to keep the links on the Comberton Village College website suitable for visitors of any age. If you find a link with content deemed unsuitable for family viewing, it would be appreciated if you could contact us and the offending link will be removed immediately.
 Photographs and Personal Security
Some parts of the CVC Website can be accessed by anyone on the Internet. Photographs that include pupils add a liveliness and interest to a website that is difficult to achieve in any other way. Nevertheless the personal security of pupils and staff must come first. Sadly, although common in newspapers, the publishing of pupils' names with large photographs of pupils is not acceptable. Web images can be downloaded and edited in an unpleasant or embarrassing way.

"Including images of pupils on the school website can be motivating for the pupils involved and provide a good opportunity to promote the work of the school. It is important to balance the potential risks of including images of pupils on the website against the design principles of creating colourful, attractive and relevant pages, as the school, heads and governors would do with any publication."
- Superhighway Safety - safe use of the internet

The Comberton Village College website therefore observes the following guidelines when using photographs of pupils:

grey bullet Written authority from parents or guardians must be obtained before a recognisable photograph of a pupil is published on the school website.
grey bullet Website photographs will be checked to ensure suitable content appropriate for a school website.
grey bullet Website photographs that include pupils will be published only as smaller images (typically a maximum of 250px along the greater length).
grey bullet Website photographs that include pupils will be published with the minimum possible resolution (photographs appear sharp on screen but 'blur' if copied and enlarged).
grey bullet The school, at its discretion, may choose to 'blur' an individual face in a website photograph.
grey bullet Pupils in photographs will not be identified by either first name(s) or surname.
grey bullet A parent or guardian may request the removal of a photograph from the website which they believe does not comply with the above guidelines. Please e-mail website@comberton.cambs.sch.uk with details.

The Comberton Village College website observes the following guidelines regarding personal security protection:

grey bullet The website will never publish any personal or contact information relating to school pupils. This will include phone or mobile numbers, school or private e-mail addresses and home location and/or address details.
grey bullet The website will never publish any personal or contact information relating to members of CVC staff. This includes private phone or mobile numbers, private e-mail addresses and home location and/or address details. Where a phone number or e-mail address is provided, this will always be located on the school network.
grey bullet Where a school contact name or e-mail information point is provided, this will always be to a teacher or other adult member of the college staff.
grey bullet E-mail addresses given on the school website will be routinely protected from automated 'harvesting' by external computers.
grey bullet Where contact details are provided for (say) an external community organisation or private individual not part of Comberton Village College, any inclusion on the school website will require specific permission from the 'owner'. Such information may include a domestic phone number, personal e-mail address or home contact address. Please note that the college does not accept any responsibility if the published contact details are misused in any way.
grey bullet Contact details and links to websites as advertised for and by public organisations or companies are held to be in the public domain and may be included on the school website without specific permission or prior notification.

If you have any queries relating to the schools policy on website photographs and personal security protection then please e-mail the CVC Website. If you feel dissatisfied with the response given then please contact the school management team using e-mail theoffice@comberton.cambs.sch.uk.

 Disclaimer
Comberton Village College uses reasonable efforts to include and update information on this website. It does not however, make any representation as to its accuracy or completeness. All information is given in good faith and no responsibility can be accepted for errors. Comberton Village College, and other parties and individuals involved in creating and delivering this website's contents are not liable for any damages arising from use of this site.
Links from this site to other sites do not imply any endorsement either of the website supplier or the content of the external site, and the School carries no responsibility for the accuracy of any information on the site concerned.
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This page was last updated on: Thursday 10 January, 2008
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All information is given in good faith and no responsibility can be accepted for errors.
Link to ICRA labels